Staff Departments

Departments give staff shifts a way to be grouped and filtered. A department can also allow its staff members to clock in without a matching scheduled shift when the school uses strict clock-in rules.

Create or edit a department

1. Open Settings → Departments.
2. Select New Department, or open an existing department to edit it.
3. Enter a clear name, such as Front Desk or Instructors.
4. Decide whether to enable Allow Free-Form Clock In.
5. Save your changes.

The department form contains the department name and the free-form clock-in setting. Creating a department does not, by itself, add staff members to it.

The name is required and can contain up to 100 characters. Existing names cannot be reused, even with different capitalization. Allow Free-Form Clock In is off when you create a department unless you enable it.

Understand free-form clock-in

When a school uses Strict clock-in mode, staff normally need a matching scheduled shift to clock in. Enabling Allow Free-Form Clock In for a department provides an exception for staff associated with that department. It does not switch the whole school to flexible clock-in.

Choose this setting only when the department needs that exception. For the school-wide mode and tolerance settings, see Clock In and Out.

Use departments with shifts

Managers can select a department when scheduling a shift and filter the shift calendar by department. Use names consistently so staff and managers can find the right shifts quickly.

Next steps

• Create and manage shifts
• Configure staff clock-in
• Review timesheets