Create Your First Schedule

A Schedule is a named timetable that holds one or more recurring class entries. For example, you might create a schedule called “Beginner Karate” and add entries for Monday 6–7 pm and Wednesday 6–7 pm. Once activated, those entries provide the recurring sessions used for bookings and attendance. You do not create a new timetable entry for every class date.

Before you start

You’ll need at least one program with at least one class before you can create a schedule. You also need permission to manage schedules.

Step 1: Create the schedule

1. Go to Schedules in the main navigation.
2. Click New Schedule.
3. Enter a Name for the schedule (e.g. “Beginner Karate”).
4. Set an optional Effective Date if the timetable should start later. Set an optional End Date if it should stop; this date is excluded, so use the day after the last teaching day.
5. Click Create Schedule.

Kanri creates the schedule and opens the visual schedule editor.

Step 2: Add your class times in the editor

The schedule editor shows a weekly grid with days across the top and hours down the side. You build your timetable by adding session blocks directly onto the grid.

1. Double-click an empty time slot to add a session at that point. Or click and drag to draw the session block directly, from the start time to the end time.
2. A panel opens on the side. Use Program Filter to narrow the list if needed, then select Class. Optionally select Variant (optional) and enter Location (optional) (e.g. “Main Hall”). Check the start and end times.
3. Click Add Session in the panel to confirm a new block. When editing an existing block, the button is Save Changes.
4. Repeat for each class time you want to add. You can add multiple sessions across different days and classes in the same schedule.
5. When you’re done, click the Save button in the top right of the editor to save your changes.

Caution

Make sure you click Save in the editor before moving on. If you leave without saving, your session entries will be lost.

Step 3: Activate the schedule

New schedules are inactive by default. Activating tells Kanri to start generating sessions.

1. Click Activate on the schedule page.
2. Review Effective Date and End Date, then confirm by clicking Activate again.

The active timetable applies within those date boundaries. An empty effective date means it can apply immediately; an empty end date means no planned finish. Activation does not add past attendance records for members.

Step 4: Confirm your sessions

After activating, use View Current Schedule from Schedules to review the active timetable. Check the class, day, time, and date boundaries. If a session is missing, also check whether the schedule starts in the future or has already ended. See A Schedule or Session Isn’t Showing.

Note

If you need to change the schedule after activating it, for example to add a day or update the time, edit the sessions in the editor and click Save. Then click Sync on the schedule page to apply your changes to future sessions without affecting past ones.

Tip

After activating, you can click View Current Schedule on the Schedules page to see an overview of all currently active schedules combined into one view.

What’s a session?

Each session is a single class occurrence with a date and time. When a member checks in at the kiosk or you take attendance, it’s recorded against a specific session. Sessions are created automatically going forward based on your schedule.

Next step

Add your first member →