Create a Schedule

Before creating a schedule, create the program and class you plan to teach. A schedule is the repeating timetable; activating it creates the individual sessions members attend or book.

Create the schedule

1. Open Schedules and select New Schedule.
2. Enter a unique, descriptive name, such as Term 1 Evening Classes.
3. Optionally set an Effective Date. Sessions will only appear on or after that date. Leave it blank to make the schedule effective immediately.
4. Optionally set an End Date. Sessions stop appearing on that date and the schedule is automatically deactivated. Leave it blank if there is no planned end.
5. Select Create Schedule.

Add recurring class entries

1. In the schedule editor, double-click an empty time slot, or drag across the time range to add an entry.
2. Use Program Filter if helpful, then select the Class. The filter narrows the class list; it does not remove the class’s other program assignments. Choose a variant if needed.
3. Set the day and start and end times. If a class ends after midnight, set the correct ending day.
4. Add a location if members or staff need it.
5. Configure booking options and capacity if you use bookings.
6. Repeat for each class time in the timetable.
7. Review the entries for overlapping or incorrect times, then select Save in the timetable editor. Add Session adds an entry to your working timetable; it does not replace this Save step.

Booking controls can Inherit from class or override the class’s program-assignment settings. A blank capacity override inherits the class limit; use 0 for no spots. Review member and trial options separately.

You need permission to manage schedules. Check room and instructor conflicts yourself, including overlaps with other active schedules.

Activate the schedule

1. Select Activate.
2. Confirm the effective and end dates.
3. Submit the activation.
4. Open View Current Schedule and confirm the sessions appear on the expected days and times.

Activation generates sessions from the schedule entries. If you later change an active entry, sync the schedule to apply those changes. See Sync a Schedule.

Example

For Term 1 Evening Classes, add Karate Fundamentals on Mondays from 6 to 7 p.m. and on Wednesdays from 6 to 7 p.m. Add a separate entry for Saturday Sparring at 10 a.m. If the schedule should start next term, set the effective date before activating.

Next steps

• Edit a Schedule
• Activate or Deactivate a Schedule
• Review Session Bookings