Schedules and Bookings

Kanri uses three connected records to manage the timetable:

1. A schedule is a recurring timetable that contains one or more class entries.
2. A session is one occurrence of a class on a particular date and time.
3. A booking is a reservation for a session.

For example, a Monday 6 p.m. Karate Fundamentals entry in a schedule produces individual Monday sessions. A member can book a specific session when booking is enabled.

Set up the timetable

1. Create a program and class.
2. Create a schedule.
3. Add the class, day, time, and location to the schedule.
4. Activate the schedule to create its sessions.
5. Review the current timetable and test booking availability if you use bookings.

An active schedule can be changed, but changes to its entries are not applied to sessions until you sync it. Review Sync a Schedule before publishing a timetable change.

Select Save in the timetable editor before syncing. If you are preparing next term, use a separate schedule with its own effective and end dates instead of expecting an entry edit to preserve the old timetable until a future date.

Change the timetable safely

• Edit the schedule name or its effective and end dates.
• Edit entries to change class, variant, time, location, or booking settings.
• Sync to apply changed entries to generated sessions.
• Deactivate to stop the schedule and cancel future confirmed bookings.

Kanri warns you when a date change or sync will cancel future confirmed bookings. Check the warning before confirming.

Bookings

Booking availability depends on the class or session settings, whether the schedule is active, and the school’s booking behavior. Staff can review an individual member’s bookings from their profile. See Member Bookings and Session Bookings.

Next steps

• Create a Schedule
• Edit a Schedule
• Take Attendance
• Manage Session Bookings