Add a Booking
Before creating a booking, confirm that the member or trial visitor should attend that session. They need a member profile, including trial visitors. The session must allow the booking type and date. Capacity is checked unless authorized staff explicitly override it.
The school needs Bookings enabled. The school-wide Create Booking action requires permission to manage bookings; the member-profile booking page requires permission to manage members.
Create a booking from the Bookings page
Section titled “Create a booking from the Bookings page”- Open Bookings and select Create Booking.
- Search for and select the member.
- Select Continue.
- Review the available sessions.
- Choose the correct program, class, date, and time.
- Select a regular or trial booking when offered.
- Optionally add a note of up to 500 characters.
- Select Book This Class or Book Trial Class, then check the confirmation.
You can also open a member’s profile, choose Bookings, and select New Booking.
A regular booking requires an active membership in one of the class’s assigned programs. Staff with permission to manage bookings can create a trial booking even for an existing member. Regular and trial booking switches are independent.
If the session is unavailable
Section titled “If the session is unavailable”Check that the schedule is active and its date range includes the booking date. Confirm the school’s booking window and same-day rules, and check that bookings of the selected type are enabled.
If the class is full, staff with permission to manage bookings can select the explicit capacity-override checkbox. This only bypasses capacity; it does not bypass membership, booking-window, or closed-day checks. Do not rely on an earlier availability preview to reserve a spot.
A closed-day rule may also block bookings. See Booking Settings and Set Closed Days.
Example
Section titled “Example”If a current member needs a place in Monday’s Karate Fundamentals session, choose a regular booking. If a prospective student is attending a trial, choose a trial booking and check that the class allows trial bookings.
Creating a booking requests a confirmation email. It does not record attendance or create a program membership or billing subscription. If you later reschedule, Kanri updates the existing booking within the same program and requests a reschedule email; it is not a cancellation plus a new booking.