Sync a Schedule
Editing entries in an active schedule changes the timetable template. Sync applies those changes to the sessions generated from it.
Sync your changes
Section titled “Sync your changes”- Open Schedules and select the active schedule.
- Edit the class entries that need to change.
- Review the entire timetable, including days, times, variants, locations, and booking settings. Select Save in the editor before leaving it.
- Choose Sync.
- Read the warning about future confirmed bookings. Kanri checks bookings for updated entries and cancels bookings that no longer fit. Bookings for removed entries are cancelled.
- Confirm the sync.
- Review the current schedule and booking records.
Do not sync until the entries are final. If a sync cancels a booking, contact the affected member and arrange another session if needed.
Check bookings after a change
Section titled “Check bookings after a change”Sync keeps a compatible future confirmed booking on its original booked date and applies the entry’s updated time and location. It does not silently move a Monday booking to Tuesday. If the original date is no longer offered, or the updated entry no longer allows the booking, Kanri cancels it. Booking rules include enabled booking types, active program memberships, allowed groups, closures, and schedule dates.
Regular bookings need an active membership for the program. Trial bookings need no active membership for that program, matching the rules for rescheduling a booking.
When you change capacity settings or replace the class, available spaces go to the earliest reservations first. Overflow bookings are cancelled. A time-only or location-only edit does not remove a previous staff capacity override. Existing staff age exceptions still apply.
Past bookings, cancelled bookings, and bookings already marked attended or no-show keep their original session details. Updated future bookings use the normal booking-change notices; cancelled bookings use cancellation notices. Review the records and arrange a replacement booking with the member if needed.
Deleting an entry and adding a replacement is different from editing the existing entry: bookings on the deleted entry are cancelled rather than transferred to the new one. Check overlapping classes yourself; sync is not a room or instructor conflict check.
Example
Section titled “Example”If Karate Fundamentals moves from 6 p.m. to 6:30 p.m. on the same weekday, edit that entry and sync. Compatible future confirmed bookings keep their dates and use 6:30 p.m. If you move the entry to a different weekday, bookings on dates no longer offered are cancelled rather than moved. Removing an entry also cancels its future confirmed bookings.