Manage Calendars

Use separate calendars to organize events by audience or purpose. For example, keep public school events separate from staff planning events. A calendar’s visibility and access settings determine which users can see its events.

Your school needs the Calendar feature. Creating calendars and managing access requires permission to manage calendars.

Create a calendar

1. Open Calendar.
2. Select the New calendar plus control beside the calendar list.
3. Enter a unique Calendar name, up to 100 characters.
4. Optionally enter a description, up to 2,000 characters, and choose a color.
5. Decide whether to turn on Public (visible to all members). It starts off.
6. Select Create calendar, then confirm it appears in the calendar list.

Grant access to a private calendar

Staff who manage calendars can give a member or staff role access to a specific calendar:

1. Open the calendar’s edit control in the calendar list.
2. Find Access rules, then choose Member or Role.
3. Search for and select the member or role that needs access.
4. Leave Allow write access off for read-only access, or turn it on to let them create and edit events.
5. Select Add rule and confirm the intended person or role is listed.

Public calendars can be seen by signed-in school users. Private calendars are also visible to staff with permission to manage calendars, even without an individual grant. Other users need an access grant. Write access lets an authorized user create or change events on that calendar; it does not grant management of the school schedule.

Public does not mean an anonymous public web page. However, a user’s calendar feed can include private events they are allowed to see, so keep feed links private.

Edit or remove a calendar

Update the name, description, color, visibility, or access rules from calendar management. Before deleting a calendar, check which events depend on it and whether users rely on its feed. If the calendar should remain available but no longer be used for new events, consider changing its visibility or access rather than deleting it.

Example: public events and staff-only planning

Create a public School Events calendar for open houses and family events. Create a private Staff Planning calendar for internal meetings, then grant write access to the staff role responsible for maintaining it. Check the calendar while signed in as a member to confirm the private calendar is not visible.

For adding or editing entries, see Create and Edit Events. To subscribe from another calendar app, see Share a Calendar Feed.