Set Closed Days

A closed day marks a date or date range when your school, or selected programs, are not available. Closed-day rules can block attendance, member bookings, and trial bookings. Review the options before saving because a closure can affect bookings that already exist.

Add a closed day

1. Open Calendar with a role that can manage calendars.
2. Select Closed Day.
3. Enter the start and end dates. Use the same date for a one-day closure.
4. Select programs under Applies to programs, or leave the selection blank for the whole school.
5. Add a note staff will recognize, such as Winter break or Studio closed for maintenance.
6. Review Student bookings, Trial bookings, and Attendance under Blocks. All three start on, and at least one must stay on.
7. Select Add closed day. If prompted about existing bookings, review the count and choose Cancel bookings & save or Save without cancelling.
8. Review the closure and affected booking records.

Both From and To are included. The end cannot be earlier than the start. The optional Note can contain up to 500 characters.

Example: close one program for a grading

If the Adult Karate program is unavailable during grading on Saturday, select the grading date as both the start and end date, choose Adult Karate, and enable the blocks that apply. Leave other programs out of the rule so their activities remain available.

Existing bookings

A closed day blocks new activity according to its switches. If either booking block is on and existing bookings are found, Kanri offers to cancel them or save without cancelling. Attendance-only closures do not show that booking-cancellation prompt.

Review the full cancellation count

The cancellation action covers both regular and trial bookings in the selected dates and programs, regardless of which booking block you enabled. It can include bookings marked attended as well as confirmed bookings, and it does not remove their attendance records. Review past dates carefully.

Cancellation emails are requested for cancelled bookings, but a closed-day notice is not sent to every family. Use the closure checklist to plan communication.

The cancellation action runs before the closure is saved. If saving the closure fails, check both the closure and booking records before retrying; do not assume cancelled bookings were restored.

An Attendance block also applies to mobile check-in. Members cannot select or confirm a mobile check-in for a closed program on those dates. A closure for selected programs does not block mobile check-in for other programs. A closure that blocks only bookings does not block attendance.

Grading records can create a related closed day for selected programs. When you edit the grading, its linked closed day stays in sync. Avoid creating a duplicate closure for the same grading unless you intend to maintain it separately.

Edit or remove a closed day

Open the closed-day entry to change its dates, programs, note, or blocking options. If the closure should no longer apply, remove it and check the calendar. Removing a closure does not recreate bookings that were previously cancelled.

For regular weekly classes, use Schedules. For one-time school activities, see Create and Edit Events.