Upload Files to a Member's Gallery

Upload files to keep member-specific documents and media in one place.

Before you start

Decide:

1. What name staff should see for the file.
2. Whether the file belongs in a folder.
3. Whether the member should be able to see it in the Member Portal.

Upload a file

1. Open the member from the Members list.
2. Click Gallery.
3. Click Upload.
4. Drag the file into the drop zone, or click the drop zone to choose a file.
5. Enter a Name.
6. Add a Description if helpful.
7. Select a Folder if you want to organize the file.
8. Turn on Public if the member should see it in the portal.
9. Save the upload.

Know what each field means

Field	What it does
Name	Required. This is the label staff will see.
Description	Optional. Add extra context, such as Black belt test photos.
Folder	Optional. Places the file inside a folder.
Public	Makes the file visible to the member and managing contacts in the member portal, if every parent folder is public.

Caution

You cannot make a file public if its folder or any parent folder is private. Direct item and download links do not bypass private parent folders. See Gallery sharing for limits on withdrawing previously shared files.

Tip

Give files names that make sense later. For example, Yellow Belt Certificate - May 2025 is easier to find than IMG_2048.

Next steps

Manage folders Organize member files into folders.

Return to gallery overview View gallery files saved for members.

Review member portal visibility Learn how the member portal works.

Open the school gallery docs Learn about your school's shared gallery.