Manage Gallery Folders

Use folders to keep a member’s gallery neat and easy to search.

Create a folder

1. Open the member from the Members list.
2. Click Gallery.
3. Choose the option to add a folder.
4. Enter a Name.
5. Add a Description if helpful.
6. Turn on Public if the member should be able to see files in that folder.
7. Choose a Parent Folder if you want this folder nested inside another folder.
8. Save the folder.

Use nested folders

Nested folders let you group files inside a larger folder.

For example:

• Progress Photos
  • 2024
  • 2025
• Competition
  • Registrations
  • Results

Edit a folder carefully

When you change a folder from public to private, Kanri also makes all its subfolders and their items private, including deeply nested content. Making the folder public again does not automatically publish its subfolders or items.

Caution

Every parent folder must be public before you can make a nested folder public. Members and managing contacts cannot use a direct item or download link to bypass a private parent. Previously issued file links can still work until they expire, and downloaded copies cannot be recalled. See Gallery sharing.

Kanri requires unique folder names within the same parent in this member’s gallery. You can reuse the same name in another folder or another member’s gallery.

Deleting a folder removes its items and all nested subfolders. Download anything you need to keep first. A file still used as the member’s profile photo stays on their member record.

Choose a simple structure

Try to keep folder names consistent.

A good structure often uses one of these approaches:

1. Organize by year.
2. Organize by document type.
3. Organize by event.

Next steps

Upload files into a folder Upload files to a member gallery.

Return to gallery overview View gallery files saved for members.

Learn about the member portal Learn how the member portal works.

Open the school gallery docs Learn about your school's shared gallery.