Manage Folders
Folders keep the school Gallery organized by event, term, or activity. You can create nested folders, add descriptions, and choose whether a folder is public.
Create a folder
Section titled “Create a folder”- Open Gallery.
- Choose New Folder. To create a nested folder, first open its parent folder.
- Enter a clear Folder Name and optional description.
- Choose a parent folder only if needed.
- Set Public if members should be able to view the folder.
- Select Create Folder.
Kanri requires unique folder names within the same parent, including at the Gallery root. You can reuse a name in a different folder or a different member’s gallery. A structure such as 2026 → Summer Camp is easy to browse.
Edit or delete a folder
Section titled “Edit or delete a folder”Open the folder and choose Edit Folder to change its name, description, parent, or visibility. You cannot move a folder inside one of its own descendants.
Before deleting, review the folder and its subfolders and download anything you need to keep. Deleting a folder removes all its items and subfolders, including deeply nested content. If a file is still used as a member’s profile photo, that photo stays on the member record.
Public and private folders
Section titled “Public and private folders”Use Public only when you intend the folder to be visible to members. Every parent folder must also be public. You cannot make an item or folder public beneath a private folder.
Changing a public folder to private also makes all its subfolders and their items private. Making the folder public again does not automatically publish those items or subfolders. Staff with View Gallery can still browse private content.
Review Gallery sharing before publishing identifiable photos.