Create a Program
A program is the activity members enrol in, such as Adult Karate, Junior Ballet, or Open Gym. Create a program before adding its classes, levels, and memberships.
Create the program
Section titled “Create the program”- Open Programs and select New Program.
- Enter a name that is not already used by another program in your school. If you have different age groups, include the distinction, such as Junior Karate.
- Optionally enter a Minimum Age or Maximum Age as a whole number from 0 to 120. The maximum cannot be lower than the minimum. Your school’s age-restriction behavior controls where these limits are checked; they do not replace staff reviewing eligibility.
- Select Create Program.
- Open the new program and add its classes and levels.
- Create a schedule for each class you teach.
Example
Section titled “Example”For an Adult Karate program, you might add a Karate Fundamentals class and levels from White Belt through Black Belt. Then create a weekly schedule for the class. Members can be enrolled in the program separately from their payment arrangement. A program membership and a billing subscription are different records.
Optional lead-page and waiver settings
Section titled “Optional lead-page and waiver settings”When the related school features are available, the program form can include:
- Show on Lead Page, which controls whether the program appears on the public lead page.
- Adult and minor waiver templates.
- Auto-send waiver when membership is created.
These settings are optional. Program waiver templates cannot contain subscription-specific fields. Review Lead Page setup and waivers before using them.
Choose how future level edits affect members
Section titled “Choose how future level edits affect members”When Levels is available, the form also includes Keep level requirements until next promotion. Turn it on if members already at a level should keep their requirements and next-level destination when you change the program’s rules later. New arrivals use the updated rules.
Leave it off if changes should apply to everyone immediately. You can change this later, but it must be enabled before editing levels to preserve the earlier rules. See Edit a Program for an example and the consequences of turning it off.