Calendar
The Calendar brings school events and scheduled activity into one place. Depending on the calendars and layers you can view, it can show events, class sessions, bookings, and gradings. Use it to check what is happening on a date or to share an appropriate calendar feed with staff and families.
Choose what to view
Section titled “Choose what to view”Use the calendar controls to switch between available calendars and layers. If you cannot see a calendar or event, check that it is enabled in the calendar view and that your role allows access.
Scheduled classes and their generated sessions are managed through Schedules, not by creating a separate calendar event. Use a calendar event for activities such as a school closure, seminar, or tournament.
A calendar event is only a reminder. To stop check-ins or bookings during a closure, add a closed day as well.
When the grading feature is enabled, scheduled gradings also appear in the calendar. Use the Gradings layer to show or hide them. Staff with program-view access can see gradings; members see gradings for their active programs. Grading details and rosters are staff-only. See Manage Gradings.
Staff with permission to manage calendars can see all school calendars. Other users see public calendars and calendars shared with them. Staff with permission to manage schedules see the full schedule layer; members’ sessions are filtered by their program enrolment and level. Booking access is separate from calendar access.
Common tasks
Section titled “Common tasks”- Manage Calendars: create calendars and control who can view them.
- Create and Edit Events: add one-time or repeating school events.
- Set Closed Days: mark days when classes or bookings should not run.
- School Closure Checklist: review bookings and notify families when the school closes.
- Share a Calendar Feed: view eligible calendar events in another calendar app.
Example: prepare for a tournament
Section titled “Example: prepare for a tournament”Create a calendar event for the tournament with its date, start time, and location. If the event should appear on a shared calendar, choose the appropriate calendar and review its sharing settings. Keep regular class times in the schedule so attendance and booking behavior continue to work as expected.