Shop and Inventory
Example: selling a uniform that is out of stock
Suppose a member orders a size 2 uniform, but you have none available. If the product and school settings allow selling without stock, add the uniform variant to the member’s invoice and take payment as usual. The invoice keeps the sale and the outstanding fulfillment together, even though there is no stock to hand over yet. If selling without stock is blocked, order the uniform first and invoice the member once you can sell it.
Create a purchase order for the missing size. When the delivery arrives, record the quantity received and allocate a unit to the waiting invoice. The member’s order then appears in Ready for Pickup. When they collect it, record the handover there. This keeps three different events clear: the member paid, the supplier delivered stock, and the member collected the item.
If the customer is standing at the counter, you can still create an invoice for a walk-in sale by leaving the member blank. If the item is handed over immediately, use Fulfill Now rather than reserving it for later pickup.

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